Position: Chief of Staff
Hours & Salary: Full-time, and $55,000 – 63,000
Benefits: Paid Time Off, Holiday Pay, Leadership Development Fund, and Wellness Fund, and Health Insurance
Asian American Organizing Project (AAOP) is a non-partisan organization led by and for young Asian Minnesotans in the Twin Cities. Through our grassroots organizing efforts and programming, we aim to develop young Asian community leaders to resist oppression and co-create a more just future for their families, schools, communities, and cities.
AAOP is seeking a full-time Chief of Staff and Administration who will be responsible for coordinating and liaising across the organization and working directly with the Executive Director. The Chief of Staff and Administration will contribute ideas and manage complex projects that will have a direct impact on programs and help drive the growth of the organization.
The position will focus on implementation of policies, protocols, and procedures that serve to increase organizational efficiency, staff accountability, and improve internal communications. The Chief of Staff will lead and oversee the Facilities and Human Resources Departments, support board meetings and committee meetings working with key staff, set agendas and organize full staff meetings; and manage special initiatives, which cross departmental lines that are of operational and strategic importance as determined by the Executive Director.
Please submit a resume along with a brief cover letter highlighting experience with the following qualifications to jobs@aaopmn.org.
Executive Leadership and Support:
- Assist in establishing timelines, status-reports, and agendas for special projects and producing briefing materials on significant matters that require attention of the Executive Director.
- Work with internal and external individuals and groups, frequently related to matters of immediate concern; coordinate responses, solutions, and follow-up with the Executive Director along with other appropriate employees.
- Lead and work with program directors on the development of complex presentation materials including charts, graphs, and other data representations for our board, donors, and community.
- Apprise the Executive Director and other key staff members of project status and variations from schedule or scope, striving to keep them on schedule.
- Accurately represent Executive Director’s position when serving as delegate in key meetings with internal and external constituencies.
- Facilitate board relations by coordinating committee meetings, preparing board reports, etc.
- Provide executive administrative support to the Executive Director.
- Responsible for any other task or duty as assigned.
Human Resources Management:
- Managing staff performance and development, and day to day work and operations.
- Lead recruitment of staff, onboarding, and retention efforts to support organizational growth.
- Support the Executive Director to determine/modify the organization’s goals and strategy related to staffing, recruiting, and retention.
- Oversee the implementation of policies and procedures related to recruiting, onboarding, training, and performance evaluation of staff.
- Lead the administration of human resource programs including, but not limited to, compensation, benefits, and leave, disciplinary matters, disputes and investigations, performance and talent management, productivity, recognition and morale, occupational health and safety, training and development.
- Monitor and ensure the organization’s compliance with federal, state, and local employment laws and regulations, and recommend best practice, review and modify policies and practices to maintain compliance.
- Support the Executive Director and department managers to ensure staff accountability.
Required Qualifications:
- Bachelor’s degree in human resource and/or operations management or equivalent experience including experience managing staff
- 3-6 years of overall professional experience; proven success working with and understanding grassroots organizations, and ability to manage large projects that cross organizational or departmental lines
- Ability to work independently and exercise sound judgment, taking ownership and initiative with minimal direction when needed.
- Demonstrated experience in project management processes including planning tasks, resource allocation, time management, monitoring and reporting, documenting, and record keeping.
- Must possess outstanding, advanced analytical skills and experience with operational issues, including best practices, procedures, and available related technology.
- Excellent customer service, team building, and creative problem-solving skills are a must.
Preferred Qualifications:
- Experience in support of a senior level executive and providing guidance to and coordinating other senior staff.
- Strong writing, editing, and presentation skills.
- Excellent judgment, organizational, interpersonal, and communication skills (written and verbal) including ability to articulate progress, concerns, and recommendations in a concise and timely manner.
- Excellent communication and relationship building skills with an ability to prioritize, negotiate, and work with a variety of internal and external stakeholders
- A multi-tasker with the ability to wear many hats in a fast-paced environment
- Personal qualities of integrity, credibility, and dedication to the mission of AAOP
AAOP does not discriminate on the basis of race, color, ethnicity, national origin, *citizenship status, religion, sex, sexual orientation, gender expression, age, height, weight, physical or mental ability, veteran status, military obligations, and marital status. We strongly encourage persons who are Asian & Pacific Islanders, queer, trans, and women of color to apply for the positions. *AAOP is unable to provide VISA sponsorship at this time.